Paper-less office
By Murray Bourne, 05 Jun 2007
Opportunity lost.
When we all moved to using computers, there was potential for reducing paper use to almost zero.
According to Singapore's Straits Times, a survey of 100 local companies showed that 43 actually used more paper than in 2005, when the last survey was done. I'm surprised it wasn't all of them.
It's a joke. I see the following craziness every day:
- Paper backups of everything "for the auditors"
- Printing out emails
- Printing out meeting agendas, especially when they have only one or 2 items
- Printing out student assignment submissions
- Coordinating schedules via paper-based calendars
What we should require is:
- Bring your laptop to meetings (I always do this. I have all the documentation I need, I can demonstrate websites, or articles, or whatever we are talking about)
- Keep things in multiple soft copy (proper electronic backup is better than hard copy any day)
- Remember that e-mails are "e"
- Use collaboration tools like Google Docs rather than pass around paper copies for amendments
Get with the programme. Paper use must be significantly reduced.
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